BY-LAWS

of

THE BOARD OF TRUSTEES

of

THE WAUCONDA AREA PUBLIC LIBRARY DISTRICT

 

 

Article I – Name

This organization shall be called “the Board of Trustees of the Wauconda Area Public Library District”.

 

Article II – Officers

            Section 1.

The Board shall consist of seven members.  Their election shall coincide with the regular Consolidated Election.  A vacancy shall be filled by the remaining Board until the next election.  The Board shall have power to determine policy governing library service and personnel. 

 

            Section 2.

Officers of the Board shall be president, vice-president, and secretary, elected at the July meeting each year.  If an office becomes vacant for any reason, the Board shall elect a replacement fro the Board for that office.  The treasurer shall be appointed by the Board.  He/she shall be bonded and shall have charge of distribution of tax funds and money received from fines, gifts, etc.

 

            Section 3.

A person shall not be eligible to serve more than three consecutive terms in the same office.

 

            Section 4.

A Board member who has missed three consecutive meetings shall be contacted by the Secretary.  He/she will be informed that this absence has been noted and questioned as to his/her continued interest and availability. 

 

            Section 5.

The President shall preside at all meetings of the Board, authorize call for any special meetings, appoint all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office.

 

            Section 6.

 

The Vice-president shall act as aid to the President and shall perform the duties of the President in the absence or inability of that officer to preside.

 

 

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Section 7.

The Secretary of the Board shall keep a true and accurate account of all proceedings and, on the authorization of the President, shall issue notices of all special meetings, shall have custody of the minutes and other records of the board.  A recording secretary shall be appointed by the Board.

 

Section 8.

The Treasurer shall have charge of the tax fund and money received from fines and other sources.

 

Article III – Meetings

            Section 1.

                        The fiscal year for the Library Board shall be from July 1st to June 30th.

 

            Section 2.

The regular monthly meetings of the Library Board shall be held at the time and date decided by the Board at the first meting of the fiscal year.

 

            Section 3.

The annual meeting shall be held at the time of the regular meeting for the month of July at the usual place.  At this meeting, reports of the Librarian and Trustees shall be presented for approval.  The reports shall include a resume of the years work with a detailed account of the receipts and expenditures, also a Budget & Appropriation and Levy for the following year and plans for progressive policy.  A copy of the State Annual Report shall be forwarded to the Illinois Sate Library in accordance with the law.  If so requested, it shall first be reviewed by the North Suburban Library System. 

 

            Section 4.

A Budget & Appropriation Ordinance and Levy Ordinance for the following year shall be presented at the regular April meeting for presentation to the Lake County Tax Extension Office – this to include a review of the salary schedule for the coming year; this budget to be filled be tax levy.

 

            Section 5.

Special meetings may be called by the President or upon the written request of two members of the board, for the transaction of business stated in the call for meeting.  All members must be notified.

 

            Section 6.

A quorum for transaction of business shall consist of four (4) members of the Board.  If a quorum is not present, it is legally permissible to adjourn to another time before the time of the next regular meeting.  This is an Adjourned Meeting and not a Special Meeting.

 

 

 

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            Section 7.

                        The order for business at the regular meetings shall be as follows:

                                    Call to order

                                    Approval of the minutes

                                    Approval of the treasurer’s report

                                    Approval of the bills

                                    Communications

                                    Report of the Librarian

                                    Report of the committees

                                    Unfinished business

                                    New business

                                    Adjournment

 

            Section 8.

Conduct of meetings: Proceedings of all meetings shall be governed by Roberts Rules of Order.

 

Article IV – Finance

            Section 1.

Money received from taxes and fines shall be disbursed by checks authorized by the Board and signed be two out of four officers.

 

            Section 2.

The account books of the library shall be audited each year by a firm of Certified Public Accountants.

 

Article V – Library Director and Staff

            Section 1.

The Board shall appoint a qualified library director who shall be the executive and administrative officer of the library on behalf of the Board and under its review and direction.  The director shall recommend to the Board the appointment and specify the duties of other employees and shall be held responsible for the proper direction and supervision of the staff, and for the care and maintenance of library property. 

 

            Section 2.

Resignation or dismissal of the library director: One month’s notice must be given for resignation or dismissal of the head librarian.  Tenure is the same for personnel – see Manual for Personnel, Article V, “Employment”.

 

Article VI – Committees

            Section 1.

The President shall appoint committees of one or more members, each for such specific purposes as the business of the Board may require from time to time.  The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the Board. 

 

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            Section 2.

All committees shall make a progress report to the Library Board at each of its meetings.

 

            Section 3.

No committee will have other than advisory powers unless, by suitable action of the Board, it is granted specific power to act.

 

            Section 4.

Standing committees may be formed to deal with regular and continuing matters such as finance.  These committees are usually selected after each annual election, and they stand (remain active) through the year. 

 

Article VII – Amendments

            Section 1.

The By-laws may be amended by a majority vote at a regular meeting, provided notice of the proposed amendment and the language thereof has been given at the last preceding regular meeting.

 

                                                                        Adopted___________________________________

 

 

                                                                        ____________________________________                                                                                                                        President

 

 

                                                                        ____________________________________                                                                                                                        Secretary

 

 

Trustees:

 

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