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Materials Selection Policy
Wauconda Area Public Library District
MATERIALS SELECTION POLICY
Adopted by the Board of Library Trustees November 8, 1999
Final authority for the determination of policy in the selection and acquisition of materials is vested in the Board of Library Trustees of the Wauconda Area Library District. The Library Board adopts as part of this policy:
The Library Bill of Rights, American Library Association Council, revised January 23, 1980.
These documents are included in Appendix A of the Materials Selection Policy.
Ultimate responsibility for materials selection rests with the Library Director who operates within the framework of the policies determined by the Library Board of Trustees. The Library Director may delegate, to such library staff as are qualified, responsibility to interpret and guide the application of this policy in making day to day selections.
The mission statement of the Wauconda Area Library states that the library "is to provide and promote a variety of library resources and services in response to the informational, educational, cultural, and recreational needs of both the residential and business communities."
The primary roles of the library, as stated in the library's Long-Range Plan are as follows:
The Wauconda Area Library provides materials and services of popular interest to the community, emphasizing and encouraging reading by children, supplementing the educational needs of the community and furnishing timely, accurate information. In accordance with the recommendations of Serving Our Public: Standards for Illinois Public Libraries, the Wauconda Area Library will allocate not less than 12% of its operating budget on materials for patrons every year. Materials selection at the Wauconda Area Library seeks to provide balanced collections of library materials reflecting community demand and use in a variety of formats
The purpose of the Materials Selection Policy of the Wauconda Area Library is to guide librarians and to inform the public about the principles upon which selection decisions are made. This policy provides the philosophical basis underlying the process of selecting materials for the library. The Collection Development Manual (currently in process) is an in-depth guide to the actual selection process and procedures for each area of the collection.
The library shall assemble, organize for use and preserve such books and other media as will be useful to the citizens of the Wauconda Area Public Library District. The library selects, makes available and promotes the use of library materials, whatever the format, which reflect a variety of opinions (minority and majority) on any subject, support business, cultural, recreational and civic activities in the community, stimulate self-understanding and growth, enhance job-related knowledge and skills and increase knowledge of and participation in the affairs of the community, the country and the world.
IV. CRITERIA FOR SELECTION
The evaluation of materials is characterized by the flexibility, open-mindedness and responsiveness to the changing needs of the Wauconda Area community. Involved in the choice of materials are the experience and knowledge of those selecting books and audio-visual materials, their knowledge of the community (its needs, demands and other library resources), the existing collection and the library budget. The overall value of the material is the chief criterion of selection. Material is judged on the basis of the work as a whole, not by a part taken out of context. A work will not be excluded from the library's collection because it presents an aspect of life honestly or because of frankness of expression.
Each acquisition, whether purchased or donated, is considered in the light of the prioritization set by the overall program of service of the library. It is neither practical nor possible to select for all possible patron needs. The library does not promulgate particular beliefs or views, nor is the selection of any given book equivalent to endorsement of the viewpoint of the author expressed therein.
A. General Criteria
These general criteria are not listed in order of priority or weight.
An item need not meet all of these criteria in order to be acceptable. When judging the desirability of materials, any combination of standards may be used. Books on any subject, if published by reputable publishers and sold without restriction in bookstores, are properly admitted to the public library.
B. Specific Criteria
Points considered in adult book selection are informational, recreational, literary and educational value; authority and effectiveness of presentation; qualities conducive to critical thought and understanding; and available funds and space. Contemporary and popular authors are included as well as those who have demonstrated enduring worth. Titles are selected on the basis of the content as a whole and without regard to the personal history of the author. Materials will be chosen according to the various interests, backgrounds, abilities and levels of education identifiable in the community. The young adult is considered as part of this primary user population and materials produced for this group will be considered proportionately in the overall selection process.
The most useful and basic materials in all subjects of established or realistically anticipated demand shall be provided. Emphasis in all cases will be on current and popular treatment of subjects, with a view to maintaining a lively and active collection. The collection should include materials which reflect the fullest spectrum on controversial issues. General treatment will be preferred unless there is an identified need for specific treatment of a topic. Heavy, permanent subject concentrations will not be built, but particular subjects may be emphasized as programs adapt to changing community interests.
The fiction will include historical and regional novels, character studies, biographical novels, psychological novels, satire, fantasy, humor, romances, science fiction, mysteries, adventures stories, westerns and short stories. A basic collection of classics and semi-classics of world literature will be maintained. Each novel will be judged on its own merits. Characterization and language will be evaluated in relation to the work as a whole and will not be judged out of context.
Experimental novels, while often controversial, may be considered as they reflect new trends and styles of expression. Novels in foreign language will be acquired according to demand.
Each book is judged on its own merits; it is considered also in relation to the collection as a whole and in relation to the youth for whom it is intended. Titles are selected on the basis of the content of the book without regard to the personal history of the author. Criteria for book selection include literary and artistic worth, suitability of content and vocabulary to the age of the readers. Books which fill an emotional need or which serve as a stepping stone to better reading may be selected even though they may not be of the highest literary quality. Illustrations should be clear, imaginative and artistic and should compliment the text.
Responsibility for the print resources selected by children and adolescents rests with their parents or legal guardians.
The library does not purchase textbooks per se. The library purchases textbooks only if the book is of value because of its content, its need in the book collection and the permanent demand by the general public. The library is not responsible for buying a volume purely because it is a textbook for a class offered in the community.
The public library's books are selected to provide educational and informational services to the total community. The library cannot accept the responsibility of duplicating the same book in sufficient quantity to serve a total class. Rather, the library will try to fill these requests through the use of resources on hand. Likewise, the library assumes no responsibility to provide the same information in different formats (i.e., books, periodicals, newspapers (clippings), encyclopedias).
Materials in the Literacy collection are selected to serve the needs of new adult readers and people for whom English is a second language. There is heavy emphasis on materials concerned with the basics of the English language and grammar, materials on coping with everyday life situations, and other high-interest, low reading-level fiction and nonfiction.
Other Media Selection
The library purchases the following types of newspapers within the limits of budget and space:
(1) major local newspapers in the Chicago metropolitan area.
(2) several significant representative Illinois and national newspapers; these will be selected based upon their reference value, their reflection of regional opinion in local and national issues, and their stature in the national scene.
b. Periodicals and Continuations
Periodicals are of ever-increasing importance by those who need to be informed of current thought before such material is available in book form. Periodicals are acquired by subscription and gift.
In general, the selection policies for periodicals parallel those for books. The purpose of the selection process is to obtain periodicals which are important to the accomplishment of reference and research work in various subject areas, as well as to provide general and popular reading.
Criteria for periodical selection are accuracy and objectivity, availability of content through indexes, usefulness in reference work to supplement book collection and subject matter of local interest. Other factors include the periodical's reputation, adequacy of coverage in its subject area, public demand, format and price. Various groups and their interests are considered and a balance of viewpoints on controversial issues is sought.
A list of holdings is maintained (Periodicals Holdings List is in process)
c. Non-Book Materials
In general, the selection policies for non-book materials parallel those for books.
A balanced selection of quality recordings in a variety of formats including but not limited to compact disc and cassette tapes will be provided. Orchestral, choral, vocal, operatic, chamber and instrumental music as well as folk music and jazz, musical comedy, current popular music, prose, poetry, drama, recorded books both fiction and non-fiction and documentary recordings will be available. The selection of all recordings will be based on the opinions of those knowledgeable in each field and the evaluations given by recognized reviewing services and by popular demand. Spoken recordings are selected by the same criteria applied to printed materials. The unabridged versions of spoken recordings of works of fiction will be selected, when possible, rather than the abridged versions.
Videotape and DVD are increasingly important tools for information delivery. The visual recording collection will consist of a representative sampling of quality visual recordings including but not limited to education, travel, entertainment, children's, drama and literary visual recordings as well as visual recordings representing exceptional state of the art film and sound techniques. Visual recordings are selected by the same general criteria as outlined in this policy.
Electronic Resources (i.e., CD-ROM and Internet resources)
Electronic resources are an increasingly essential format of information delivery and entertainment. These include but are not limited to electronic indexes, electronic encyclopedias and other electronic databases, as well as resources which are primarily intended to instruct or entertain. In addition to criteria used for book selection, such factors as ease of patron use, currency of information, cost and physical requirements of necessary equipment will be considered. Personal computer software acquired to support library operations and the personal endeavors of patrons in such areas as literacy training, resume preparation, etc., will be considered for ease of patron use and economical multi-purpose functioning.
Puppets and Discovery Packs
A circulating collection of puppets and discovery packs will be maintained for the purpose of encouraging creative play, enhancing the storytelling experience, and facilitating the process of discovery for young children.
Community Information and Local History Collection
Materials in various formats (i.e., pamphlets, photographs, historic documents, government documents, etc.) will be collected which are considered to be of archival importance or which cover topics that are considered to be of interest either to the entire Wauconda Area community as a whole or to the citizens of the individual villages located within the library district.
(d) Paperbacks and Non-Bound Materials
In general, the selection policies for paperbacks and non-bound materials parallel those for books. Paperbacks are bought and catalogued if there is no hardback edition available, if it is an original title appearing only in this form, or if it is a title that has only occasional or temporary interest. Paperbacks may also be used to create multiple copies of titles to meet demand for best sellers and classic titles.
The library will not indicate, through the use of labels or other devices, particular philosophies outlined in a book. To do so is to establish in a reader's mind a judgment before the reader has had the opportunity to examine the book personally.
As new forms of information delivery are developed, they will be evaluated by the library for possible use, and if their value appears appropriate and useful to the purposes of the library, the new forms will be incorporated in the selection of library materials.
Patrons are encouraged to recommend library materials for inclusion in the library's collection. All requests from patrons for specific titles or subjects will be considered by the criteria set forth in this policy.
V. COLLECTION EVALUATION AND ASSESSMENT
The library collection needs continuous evaluation in order to keep on target with the library's mission to provide materials to meet patrons' interests and needs in a timely manner. Statistical tools such as circulation reports, collection turnover rates, document delivery studies, fill rates, reference fill rates, statistical samplings, and new materials counts should be used to determine how the collection is being used and how it should change to satisfy patron needs. The materials themselves should be assessed for their physical condition and their use.
Qualitative standards include checking subject areas against standard bibliographic tools and recommended subject lists in order to ensure that the library is acquiring recommended materials. Patron input and community/user surveys should also be used to aid in the evaluation of the library's collection.
Through these ongoing quantitative and qualitative methods, the Director and the selectors can monitor the collection to see that it is meeting the needs of the community.
VI. WITHDRAWING MATERIALS
Weeding is the systematic removal from the collection of materials no longer useful.
Weeding is necessary to maintain the purpose and quality of the resources and to properly utilize the limited space available. This process is an integral part of collection development and maintenance. Unnecessary items remaining in a collection can weaken a library; outdated materials, discredited materials and items no longer of interest should be considered for withdrawal from circulation.
Most libraries have limited space. Every book in the library has a storage cost; and unless the budget is unlimited or the library is striving to maintain a definitive collection, the cost of retaining an item must not exceed its usefulness.
Criteria and procedures for weeding are stated in the Collection Development Manual.
VII. RECONSIDERATION OF MATERIALS
The choice of library materials by users is an individual matter. While a person may reject materials for him/herself and for his/her children, he/she cannot exercise censorship to restrict access to the materials by others.
All requests for reconsideration of materials will be handled in the following manner:
(a) The staff member receiving the request will ask the patron to fill out "Statement of Concern About Library Materials" form (see Appendix B). Such requests involving adult materials will be directed to the Head of Adult Services and requests concerning children's materials will be directed to the Coordinator of Children's Services. The Statement of Concern will be forwarded with the questioned material to the Library Director.
During the review process, the questioned material shall not be removed from the library's collection or reclassified. However, it shall be temporarily removed from circulation pending the Library Director's final decision.
(b) After reviewing the Statement of Concern, the Library Director will forward it along with the questioned material to the Challenged Materials Committee, comprised of at least three staff members involved in the selection process. This committee will evaluate the material in light of the patron's request, using published reviews and the foregoing policy and criteria. The committee will submit their recommendation to the Director.
The Director will notify the patron originating the "Statement of Concern About Library Materials" in writing of the decision. If an individual is not satisfied with the action taken, he/she may appeal to the Library Board by contacting the Library Director and asking for the item to be placed on an upcoming Library Board meeting agenda. The Board will review the material questioned, the Statement of Concern, and the committee's report. The decision of the Board of Trustees shall be final.
VIII. DONATED MATERIALS
The library encourages and appreciates the donation of books, compact discs, cassettes, records, videos, and DVD's. A separate policy titled Policy for Donated Materialssis included inis included in Appendix C.
IX. REVIEW AND REVISION
The establishment of selection priorities and goals is one of the major results of a formal materials selection policy used in conjunction with a collection development manual. As they are accomplished, these goals will need to be replaced with new goals and priorities in shaping the collection.The establishment of selection priorities and goals is one of the major results of a formal materials selection policy used in conjunction with a collection development manual. As they are accomplished, these goals will need to be replaced with new goals and priorities in shaping the collection.
The Materials Selection Policy and the Collection Development Manual should be reviewed periodically in conjunction with any short-term priorities and the library's Long Range Plan in order to continue to be responsive to the established mission, community interests, and needs. Short-term priorities should be evaluated annually. The Materials Selection Policy and the Collection Development Manual should be revised at least once within a five year period to ensure that these documents achieve the purposes for which they are intended and to ensure that the library's collection continues to meet the needs of the community.
Library Bill of Rights
Freedom to Read Statement
Freedom to View Statement
LIBRARY BILL OF RIGHTS
Adopted June 18, 1948 by the American Library Association Council
Revised February 2, 1961
Revised June 27, 1967
Revised January 23, 1980
The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
FREE ACCESS TO LIBRARIES FOR MINORS
An Interpretation of the Library Bill of Rights
Adopted June 30, 1972 by the ALA Council
Revised July 1, 1981
Revised July 3, 1991
Library policies and procedures which effectively deny minors equal access to all library resources available to other users violate the Library Bill of Rights. The American Library Association opposes all attempts to restrict access to library services, materials, and facilities based on the age of library users.
Article 5 of the Library Bill of Rights states, "A person's right to use a library should not be denied or abridged because of origin, age, background, or views." The "right to use a library" includes free access to, and unrestricted use of, all the services, materials, and facilities the library has to offer. Every restriction on access to, and use of, library resources, based solely on the chronological age, educational level, or legal emancipation of users violates article 5.
Libraries are charged with the mission of developing resources to meet the diverse information needs and interests of the communities they serve. Services, materials, and facilities which fulfill the needs and interests of library users at different stages in their personal development are a necessary part of library resources. The needs and interests of each library user, and resources appropriate to meet those needs and interests, must be determined on an individual basis. Librarians cannot predict what resources will best fulfill the needs and interests of any individual user based on a single criterion such as chronological age, level of education, or legal emancipation.
The selection and development of library resources should not be diluted because minors have the same access to library resources as adult users. Institutional self-censorship diminishes the credibility of the library in the community, and restricts access for all library users.
Librarians and governing bodies should not resort to age restrictions on access to library resources in an effort to avoid actual or anticipated objections from parents or anyone else. The mission, goals, and objectives of libraries do not authorize librarians or governing bodies to assume, abrogate, or overrule the rights and responsibilities of parents or legal guardians. Librarians and governing bodies should maintain that parentsand only parentshave the right and the responsibility to restrict the access of their children--and only their childrento library resources. Parents or legal guardians who do not want their children to have access to certain library services, materials, or facilities, should so advise their children. Librarians and governing bodies cannot assume the role of parents or the functions of parental authority in the private relationship between parent and child. Librarians and governing bodies have a public and professional obligation to provide equal access to all library resources for all library users.
Librarians have a professional commitment to ensure that all members of the community they serve have free and equal access to the entire range of library resources regardless of content, approach, format, or amount of detail. This principle of library service applies equally to all users, minors as well as adults. Librarians and governing bodies must uphold this principle in order to provide adequate and effective service to minors.
FREEDOM TO READ STATEMENT
Adopted June 25, 1953 by the American Library Association Council
Revised January 28, 1972
Revised January 16, 1991
The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove books from sale, to censor textbooks, to label "controversial" books, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to avoid the subversion of politics and the corruption of morals. We, as citizens devoted to the use of books, and as librarians and publishers responsible for disseminating them, wish to assert the public interest in the preservation of the freedom to read.
We are deeply concerned about these attempts at suppression. Most such attempts rest on a denial of the fundamental premise of democracy: that the ordinary citizen, by exercising critical judgment, will accept the good and reject the bad. The censors, public and private, assume that they should determine what is good and what is bad for their fellow-citizens.
We trust Americans to recognize propaganda, and to reject it. We do not believe they need the help of censors to assist them in this task. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.
We are aware, of course, that books are not alone in being subjected to efforts of suppression. We are aware that these efforts are related to a larger pattern of pressures being brought against education, the press, films, radio, and television. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy.
Such pressure toward conformity is perhaps natural to a time of uneasy change and pervading fear. Especially when so many of our apprehensions are directed against an ideology, the expression of a dissident idea becomes a thing feared in itself, and we tend to move against it as against a hostile deed, with suppression.
And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with stress.
Now, as always in our history, books are among our greatest instruments of freedom. They are almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. They are the natural medium for the new idea and the untried voice from which come the original contributions to social growth. They are essential to the extended discussion which serious thought requires, and to the accumulation of knowledge and ideas into organized collection.
We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures towards conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.
The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.
We therefore affirm these propositions:
It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those which are unorthodox or unpopular with the majority.
Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until his or her idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept which challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.
Publishers, librarians, and booksellers do not need to endorse every idea or presentation contained in the books they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what books should be published or circulated.
Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.
It is contrary to the public interest for publishers or librarians to determine the acceptability of a book on the basis of the personal history or political affiliations of the author.
A book should be judged as a book. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish which draws up lists of writers to whom it will not listen, whatever they may have to say.
There is no place in our society for efforts to coerce the tastes of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.
To some, much of modern literature is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters taste differs, and taste cannot be legislated; nor can machinery be devised which will suit the demands of one group without limiting the freedom of others.
It is not in the public interest to force a reader to accept with any book the prejudgment of a label characterizing the book or author as subversive or dangerous.
The idea of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for the citizen. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.
It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large.
It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive.
It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a bad book is a good book, the answer to a bad idea is a good idea.
The freedom to read is of little consequence when expended on the trivial; it is frustrated when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of their freedom and integrity, and the enlargement of their service to society, requires of all publishers and librarians the utmost of their faculties, and deserves of all citizens the fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of books. We do so because we believe that they are good, possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.
FREEDOM TO VIEW STATEMENT
Originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association)
Adopted by the AFVA Board of Directors in February 1979.
Updated and approved by the AFVA Board of Directors in 1989.
The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed:
1. To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantees of freedom of expression.
Statement of Concern About Library Materials
WAUCONDA AREA LIBRARY
Statement of Concern About Library Materials
Format: (Check one of the following) _____ Book _____ Sound Recording _____ Periodical
_____ Videorecording _____ Other (please specify) ________________________________________
In what section of the library is the material located? _____ Adult _____ Young Adult
Did you read, view or listen to the entire work? _____ Yes _____ No
How was this material brought to your attention? #9;
What is your objection to the material? Be specific; cite pages:
Is there anything good about this material?
What do you feel might be the result of reading, viewing or listening to this material?
What, in your opinion, is the theme of the material?
For what age group would you recommend this material?
In its place, what material of equal merit and subject matter would you recommend?
What would you like the library to do about this material?
Address Phone Number
Organization or Group Represented, if any
Policy for Material Donations
Guidelines for the Handling of Donated Materials
Wauconda Area Library
Policy for Material Donations
Approved by the Board of Library Trustees July 12, 1999
The library encourages and appreciates the donation of books, compact disks, cassettes, records, videos, and DVD's.
The library reserves the right to accept, decline, discard, or sell in the Friends of the Library ongoing or periodic book sales any materials which are presented or offered. Donated materials shall be handled according to the attached list of guidelines. The Library Director will refer decisions on unusual gifts such as works of art or gifts with significant policy implications to the Library Board for decision.
The library will not provide an appraisal for donations of materials which are accepted for its collection or the book sale. Gifts to the Wauconda Area Library may be deductible for income tax purposes, but the library accepts no responsibility for any individual's use of tax deductions. A receipt for the number and type of items donated shall be provided to donors who request it, as indicated on the Materials Donation Form (attached).
Commemorative Gift Fund
This is a gracious way to remember a loved one or to commemorate a special occasion or event such as an anniversary, graduation, or birthday. A minimum of $20 is required for commemorative gifts. Acknowledgment is made to the donor and to the person or family being honored.
Preferences for titles or types of materials to be purchased with gift funds may be stated. The library reserves the right to refuse gifts upon which restrictions are placed.
Guidelines for the Handling of Donated Materials
For information on donating special items, please call the library at 847-526-6225.
All donations must be brought to the Information Desk -- donations may not be left outside or placed in book drops.
In order to ensure quality and make optimal use of labor and space, donations of materials are limited as follows:
Once a donated book has been accepted by the library, there are several paths the book may follow:
The item might be cataloged and added to the library's collection, if the item is approved for acquisition by library staff. In some cases, this may be the expressed intention of the donor, as indicated on the Material Donation Form (attached).
The items might be accepted for sale in the library's ongoing sale of used or discarded items. All multiple-copy library-owned bestsellers which are withdrawn from the library's collection are placed on the ongoing sale shelves, along with many other library-owned books which have been withdrawn from the collection. Many donated books have been sold from these sale shelves. Proceeds from these sales are given to the Friends of the Library, even though many of these books are library-owned. Pricing for the ongoing book sale is to be determined by the library. Members of the Friends of the Library are given a 50% discount on the purchase of these books.
The book might be accepted for sale in the Friends annual or semi-annual book sale. Books which are accepted for this purpose will be stored compactly in a closet designated for this purpose. This closet will hold at least 128 boxes of books (average box size 15"W X 20"L X 11"H). Because these boxes will be stored compactly, there will be no access to them until the week of the book sale. Until the week of a book sale, all handling of donated books within the library shall be done by library staff only. The library will notify the Friends on a monthly basis how full the closet is. The library will not be able to store books outside of this closet. Books donated after the closet has reached capacity will not be accepted at the library for book sale storage.
When the closet is 3/4 full, it is advised that the Friends start planning a book sale to be held two or three months later.
During the week of the book sale, all boxes will be moved by library staff to the Genevieve Lincoln Community Meeting Room for processing by Friends volunteers. For instance, if the book sale is to be held Friday evening, Saturday, and Sunday, all boxes will be moved to the Meeting Room by the preceding Monday evening, if possible, allowing four days for sorting and book sale preparation. After the book sale, all unsold books will be disposed of -- none of the books will be returned to storage.
The book might be unacceptable and disposed of immediately. Examples of such books are books with mildew or damage from moisture, books which are severely worn or damaged, or books which have no apparent sale potential (i.e., textbooks)