Lincoln Room Art Exhibition Policy
Approved by the Board of Library Trustees
February 11, 2013
Individuals and non-profit groups based in the Wauconda Area Public
Library District are invited to display artwork in the library’s
Genevieve Lincoln Community Meeting Room.
Use of the Genevieve Lincoln Community Meeting Room is subject to
the following rules and regulations:
It is advised that
the exhibitor submit copies – not originals – representative of the
artwork to be displayed. Artwork can be e-mailed or copies printed and
brought to the library.
An Artwork Exhibition
Agreement must be completed and signed prior to any use of the
Genevieve Lincoln Community Meeting Room.
Permission to display
artwork in the Genevieve Lincoln Community Meeting Room does not
constitute the library’s endorsement of the policies or beliefs
represented in the exhibition.
The library assumes
no responsibility or liability for the preservation, protection, loss
of, or damage to any part of an exhibit at any time. All items brought
to and placed in the library are done so at the owner’s risk with an
understanding that the space is used regularly for meetings and
programs by people of all ages, including young children.
Determination of the
appropriateness of the exhibit is solely at the discretion of the
Library Director or delegated representative. Since the Genevieve
Lincoln Community Meeting Room is used for library programs and
non-library sponsored meetings, artwork must be suitable for all ages
and maturity levels.
Artwork displayed in the Genevieve Lincoln Community Meeting Room
a) Promote or represent partisan or individual candidates’ political
meetings or events (such as
political rallies, demonstrations, movies, fundraisers, protesting, or
endorsement of political candidates or agendas).
b) Promote or represent specific
religious or philosophical/motivational groups.
c) Promote or represent personal
or family interests.
d) Promote or represent a
e) Be of a polemic or
f) Be obscene, sexual in nature,
excessively violent, defamatory, invade a particular person’s privacy,
or incites violence.
g) Promote or represent any
activity or purpose that is in violation of local, state, or federal
ordinances or laws, including copyright and public performance laws.
The library will not
be involved in the sale of any artwork. If the exhibit involves
artwork for sale, pricing must be obtained directly from the artist
without any involvement of the library.
No prices or price lists are to appear with the exhibit, nor
will library staff give an indication of an item’s value.
The exhibitor’s contact information may be posted at the
exhibitor’s discretion. If a
piece is sold during an exhibit, the artist will work the Exhibit
Coordinator to remove the artwork and install a replacement piece.
encourages the exhibitor to view the Genevieve Lincoln Community
Meeting Room prior to installation.
There are three walls available for display.
The wall space is 15x8, 5x8 and 3x8.
The library uses Walker Display hi-holders and hi-hooks, which
accommodate sawtooth brackets or wire. Questions should be directed to
the Exhibit Coordinator.
provide a binder explaining the exhibit. Alternatively, display cards
can be placed next to the pieces. Display cards can be put on walls so
long as it does not damage the walls. All binders and signage should
Set up and removal
must take place in as concise a time period as possible and must be
coordinated with the Exhibit Coordinator so as not to disrupt
programming. Exhibitors who set up or take down during programming
will not be asked back.
No exhibitor may
reassign the use of the Genevieve Lincoln Community Meeting Room and
the exhibit must appear as described in the approved application. If a
group displays artwork, one person from the group should be designated
as the contact person. This person will coordinate set up and take
down of the exhibit. All artwork from a group must be set up and taken
down at one time.
equipment, or objects are allowed in the exhibit or in the setting up
of the exhibit that may result in the damaging of any part of the
room. If such damage occurs, the exhibitor will be held responsible.
The potential for any such damage may be considered grounds for denial
of the exhibit application.
The room must be
restored to its original condition.
Priority will be
given to library sponsored exhibits. There may be times when the room
is unavailable for exhibits due to library use.
An exhibit will
generally remain in the Genevieve Lincoln Community Lincoln Room for
two calendar months, unless previous arrangements have been made.
A short description
with or without photograph(s) of the exhibit may be included in the
library, newsletter, library website, library e-News, local
newspapers, other social media, or community newsletters, at the
Exhibitors may choose
to hold an event to promote or celebrate their exhibit.
Events must abide by the Genevieve Lincoln Community Meeting
Room Policy. Use of the room
must be scheduled at least seven days in advance with the Exhibit
Coordinator. Any event must be
made open to the public. The exhibitor is responsible for food,
beverages, paper goods, as well as invitations and publicity.
Alcohol is strictly prohibited.
The library reserves
the right to cancel any scheduled exhibit, providing the exhibitor
receives seven days’ notice.
If the exhibitor
violates the policies or procedures associated with the Genevieve
Lincoln Community Meeting Room, future applications will be denied.
If an exhibitor is
denied the use of the Genevieve Lincoln Community Meeting Room, an
appeal can be made to the Library Board of Trustees at the next
regularly scheduled monthly meeting.