WAUCONDA AREA PUBLIC LIBRARY DISTRICT

BOARD OF LIBRARY TRUSTEES MEETING

September 10, 2007

The meeting was held at the library at 7:30 p.m. with the following Library Trustees present: 

Dr. Johnson, Mr. Jonak, Mr. Kosty, Mrs. Miller, Mr. Stevig, and Mrs. Whitman.  Trustees absent:  none.   Staff present: Tom Kern (Library Director), Kathy Nielsen (Circulation Manager), and Jan Staudemeyer (Head of Children’s Services).  No visitors were present.

Mr. Jonak made a motion seconded by Mrs. Whitman to open the Truth In Taxation Public Hearing on the proposed Levy Ordinance 07-02 for fiscal year 2007-2008.  Voice vote.  All in favor.  Motion carried.

No visitors were present.

Mrs. Whitman made a motion seconded by Dr. Johnson to close the hearing.  Voice vote.  All in favor.  Motion carried.

Mr. Jonak made a motion seconded by Mrs. Whitman to accept the minutes of the August 13, 2007 meeting, as corrected.  Voice vote.  All in favor.  Motion carried.

The financial and budget reports were discussed.  Topics included: timing of tax revenue; developer fees income; timing of interest income report; telephone reimbursement because of erate discount lump sum payment;  HVAC repairs; an invoice for several online databases; keychain library cards; autofill feature of the library’s accounting system; cost of servicing the Island Lake book return; online entry of the payroll.

Mr. Jonak made a motion seconded by Dr. Johnson to pay the bills as presented and to transfer sufficient funds from the Investment Pool into the checking account.

Roll call vote

YES:                                                      Johnson, Jonak, Kosty, Miller, Stevig, Whitman
NO:                                                        none
ABSTAIN:                                            none
ABSENT AND NOT VOTING:        none

Library usage statistics were discussed.  Topics included: increase of 5% in total circulation over a year ago, including healthy increases in checkouts of DVDs, Children’s books, and Young Adult books.  Mr. Kern noted that there would soon be some new furnishings added for the purpose of promoting the library’s collection more effectively – especially new materials.

Mr. Jonak suggested that a Most Wanted section be established for new non-fiction books.

Library director and departmental reports were discussed. 

Mr. Kern reported on his meeting with the Wauconda Township Supervisor and Administrator with respect to the Personal Property Replacement Tax.  He noted that the Township seems eager to set this straight and to begin making the required payments to the library.  He also reported on the library attorney’s advice regarding the payment of this tax to the library.  

After some discussion, it was determined that payment of back taxes would not be pursued, but that the Township should be expected to begin making the required payments to the library as the Township receives the replacement tax payments, effective immediately, now that both parties are aware of this requirement.

Mr. Kern discussed his recommendation that Dawne Trotorella’s website design proposal be approved by the board, noting that he would provide examples of Ms. Tortorella’s work as part of his Trustee Training presentation later in the meeting.

Mr. Kern discussed the library’s Meeting Room Policy and the suggestion by a patron at the August meeting that the policy be changed.  He noted that he had discussed this with the library’s attorney.  After some discussion, it was determined that the library’s policy should not be changed, and that the library should maintain its position that has been consistent through the years.

The library’s new security monitor entered the meeting and was introduced to the board.

It was noted that the Friends Annual Book Sale was scheduled to take place October 5 – 7, with a special Friends Members Preview night October 4.

Suggestions and incident reports were discussed.  Topics included the need for an actual Stop sign instead of the existing greens sign which helps but is not as effective as the standard red octagonal sign.   Children’s behavior in the library and the need for “large print” PC Reservation slips were also discussed.

Mr. Kern noted that a revision of the library’s disaster plan was in progress and would have to be  approved and submitted with this year’s Per Capita Grant application.  

Mr. Kern presented the Trustee Training session, demonstrating the library’s existing website and several websites designed by Dawne Tortorella, whose website design proposal he recommended for approval.

Mr. Jonak made a motion seconded by Dr. Johnson that the website design proposal from Dawne Tortorella be approved as presented.  Roll call vote

Roll call vote

YES:                                                      Johnson, Jonak, Kosty, Miller, Whitman
NO:                                                        Stevig
ABSTAIN:                                            none
ABSENT AND NOT VOTING:       none

Mr. Kosty appointed Dr. Johnson and Mr. Jonak as auditors of the Secretary’s minutes.

Mrs. Whitman made a motion seconded by Mr. Jonak that the Board adopt the Levy Ordinance 07-02 for fiscal year 2007-2008.

Roll call vote

YES:                                                      Johnson, Jonak, Kosty, Stevig, Whitman
NO:                                                        none
ABSTAIN:                                            none
ABSENT AND NOT VOTING:       Miller

Mr.  Jonak made a motion seconded by Mrs. Whitman that the meeting be adjourned.  Voice vote.  All in favor.  Motion carried.

The meeting adjourned at 9:30 p.m.

Approved ____________________

________________________________                    ________________________________

President                                                                     Secretary