WAUCONDA AREA PUBLIC LIBRARY DISTRICT

BOARD OF LIBRARY TRUSTEES MEETING

Monday, November 13, 2006

The meeting was held at the library at 7:30 p.m. with the following library trustees present:  Mrs. Carr, Dr. Johnson, Mr. Jonak, Mr. Kosty, Mr. Stevig, and Mrs. Whitman.  Trustees absent: Mrs. Miller. Staff present: Tom Kern (Library Director), Kathy Nielsen (Circulation Manager). No visitors were present.

Mrs. Carr made a motion seconded by Mr. Jonak to accept the minutes of the October 9, 2006 meeting.  Voice vote. All in favor.  Motion carried.

The financial and budget reports were discussed.  Topics included: repair of the window shade in the Community Meeting Room; the computer class instructor costs; the lease for the library’s four photocopiers; the location of program reimbursements within the financial reports; a slowdown in developer impact fee revenue; an overage in library automation spending relative to the FY0506 budget caused by a carryover of that spending from FY0405; an overage in the public relations spending due to the printing of a special brochure in August; the fire alarm inspection; the detailing of split-account checks; specific bill payments from the library director’s checking account and the preference to pay library bills from the main library checking account when possible.

Mr. Jonak made a motion seconded by Dr. Johnson to pay the bills as presented and to transfer sufficient funds from the Investment Pool into the checking account. 

Roll call vote

YES: Carr, Johnson, Jonak, Kosty, Stevig, Whitman
NO:                       none
ABSTAIN:          none
ABSENT AND NOT VOTING:  Miller

Library Usage was discussed.  Topics included: the shading of highlights in order to make the statistics spreadsheets more user-friendly; the imbalance in annual reciprocal borrowing totaling more than 10% of the library’s total annual circulation.

Library director and departmental reports were discussed.  Topics included: security issues which have arisen since the new school year began; public policy issues covered at a recent NSLS workshop; changes to the PC Reservation which now requires that the patron scan his or her library card for computer access, rather than simply enter the barcode number; improvements to the security video system; furnishing a teen area behind the AV shelves and equipping it with several computer workstations; completing the replacement of all parking lot lights with the brightest possible bulbs.

Mr. Kern discussed the April 17 election requirements for candidates, emphasizing the need to read carefully the instructions which accompany the candidacy packets. He discussed several new procedures related to candidacy and canvassing of the election results.

Mr. Kern noted that a Business After Hours would be hosted at the library, co-sponsored with the Wauconda and Island Lake Chambers of Commerce.

Suggestions and incidents for the month of October were discussed. Topics included: additional iPods for checkout; allowing chess games for checkout and for playing quietly within the library, perhaps in a designated area; movies shown at the library during the daytime for home schoolers; use of cell phones in the library and the library’s policy prohibiting this; the handling of lost children incidents.

A scheduled walk-through of the library facility was postponed until further notice.

Mr. Kern discussed briefly a public policy workshop he had attended at the North Suburban Library System. It was determined that he would prepare a list of public policy issues for further consideration by the staff and board.

Mr. Jonak made a motion seconded by Mrs. Whitman to adjourn the meeting.  Voice vote. All in favor.  Motion carried.

The meeting adjourned at 8:45 p.m.