WAUCONDA AREA PUBLIC LIBRARY DISTRICT

BOARD OF LIBRARY TRUSTEES MEETING

Monday, July 10, 2006

The meeting was held at the library at 7:30 p.m. with the following library trustees present:  Mrs. Carr, Dr. Johnson, Mr. Jonak, Mr. Kosty, Mrs. Miller, Mr. Stevig, and Mrs. Whitman.  Trustees absent: none. Staff present: Tom Kern (Library Director), Kathy Nielsen (Circulation Manager). No visitors were present.

Dr. Johnson made a motion seconded by Mrs. Whitman to accept the minutes of the June 12, 2006 meeting, as corrected.  Voice vote. All in favor.  Motion carried.

The financial and budget reports were discussed.  Topics included: repair of the front stairway; color photocopier expenditures; cost of and billing schedule for online services; insurance coverage (officers liability and bonding of the treasurer); accounting checks and balances and the need to include an additional staff member in the chain of responsibility for paying bills; library director checking account; Lake County tax revenue shortfall.

Mrs. Carr made a motion seconded by Mrs. Miller to pay the bills as presented and to transfer sufficient funds from the Investment Pool into the checking account. 

Roll call vote

YES: Carr, Johnson, Jonak, Kosty, Miller, Stevig, Whitman
NO:                       none
ABSTAIN:          none
ABSENT AND NOT VOTING:  none

Library Usage was discussed.  Topics included: record-breaking monthly and annual circulation for June and for the fiscal year ending June 30; the substantial increase in reciprocal borrowing; substantial increases in book circulation due to success of summer reading clubs; circulation trends and comparisons to previous year.

A meeting of the Finance Committee was scheduled, for discussion of B&A Ordinance and Spending Plan for FY0607.

Library director and departmental reports were discussed.  Topics included: new insurance carrier costing $4,000 less for same coverage and insurance costs in general; recent power outage and power backup system capabilities; personnel and procedures for handling computer problems; plan for increasing security video coverage; key-card security system for receiving entrance and staff work area.

Suggestions from the Suggestion Box were discussed. Topics included: handling of disruptive behavior of children; library card requirement for using library computers and other issues related to library card requirements.

The incident log for the month of June was reviewed. Promptness of police response to calls for assistance was discussed.

Mr. Kern presented a Trustee Training session, demonstrating one of the ten iPod Nanos that will soon be available for patrons to check out, thanks to the “Creative Use of Libraries” grant from the Illinois State Library. Several downloaded e-audiobooks were played briefly to demonstrate how far this art form has come. Mr. Kern noted that this new service would be available to library district residents (minimum age 18) in September of this year.

Mrs. Carr made a motion seconded by Mrs. Whitman to adjourn the meeting.  Voice vote. All in favor.  Motion carried.

The meeting adjourned at 9:00 p.m.

Approved ____________________

________________________________ ______________________________
President Secretary