WAUCONDA AREA PUBLIC LIBRARY DISTRICT

BOARD OF LIBRARY TRUSTEES MEETING

Personnel and Salary Committee

March 23, 2006

The meeting was held at the library at 7:00 p.m. with the following Committee members present:   Dr. Johnson, Mrs. Miller, Mr. Stevig, and Mr. Kosty as ex officio member.  Also present: Tom Kern (Library Director).  No visitors were present.

Mr. Kern presented an updated Organizational Chart for discussion.  It was agreed that this revised chart would be recommended for approval at the next board meeting.

There was some discussion of the Guidelines for Successful Employee Relations as presented by Mr. Kern.  Mr. Kern provided some background and reasons for establishing these guidelines.   It was agreed that the attached guidelines provide a sound basis for successful employee relations.

There was some discussion of the need to clarify the library’s holiday policy regarding holidays which fall on Sunday and which would result in closing the library for three days in a row, as follows:

If the holiday falls on Sunday, the library will observe Monday.**  If there is a choice between the traditional date of a holiday and a Monday observance, the library will close the same day observed by the schools.

** Proposed revision pending board approval is currently in effect: “Library will remain open on Monday if closing would result in 3 straight days of being closed.”

There was some discussion of the pro’s and con’s of providing employees with a means of donating unused sick time for other eligible employees to use in the event of catastrophic illness.  Mr. Kern reported that such policies are difficult if not impossible to implement equitably for all eligible employees in every circumstance, and that most libraries do not provide this option.   It was determined that the concept of donated or shared sick leave be reconsidered again in the future if it is discovered that an equitable means of implementation exists.  For now, the Personnel Policy will remain as is.  It was noted that all employees who are eligible for sick leave are also eligible for disability pay in the event of extended illness.

Attendance incentive programs were also discussed.  For now, the Personnel Policy will remain as is. 

Mr. Kern reported on the need for a key-card entry system which would replace the traditional keyed lock at the employee/receiving entrance, as well as the keypad locks on the interior doors leading into the staff work area in the lower level.  It was determined that Mr. Kern would get pricing information for further discussion of this system.

There was some discussion of Mr. Kern’s annual performance review, including his annual report to the committee regarding his goals and objectives.  The payroll budget for the coming year was discussed briefly.  It was determined that the Personnel and Salary Committee would meet at 7:15 p.m., before the next board meeting, Monday, April 10.  In the mean time, Mr. Kern would compile library director salary figures from other area libraries.  The long range plan of the library facility and the library district in general was discussed.  New developments in Volo were discussed.  There was some discussion of the possibility of establishing a library branch located strategically in the library district with respect to shifting population centers.  It was determined that Mr. Kern should touch base again with the Mayor of Volo about this possibility.  Signage improvements were discussed briefly.  The school district’s construction project was also discussed briefly.

Mrs. Miller made a motion seconded by Mr. Stevig to adjourn the meeting.  Voice vote.  All in favor.   Motion Carried.

The meeting adjourned at 9:10 p.m.

Approved ____________________

___________________________________________                     

Brad Johnson, Chair, Personnel and Salary Committee